CSR, wellbeing, modern slavery and the environment

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Corporate Social Responsibility

Corporate social responsibility is important and we take pride in our relationships with the communities around us. We know how important those communities are to us as a business. When developing our services, we have a role to play in improving services for the community as a whole, not just to clients and private individuals.

We work hard to engage with the local communities where we operate at a range of different levels – as customers, neighbours, potential employees, businesses and residents. Our focus is always to play a part in promoting socially inclusive ways of working. This extends to the quality of services we provide in those communities.

We offer employment opportunities to all sectors of the community through non-discriminatory policies and promoting opportunities to all groups.

We actively encourage engagement between our people and the community. Many of our partners and staff volunteer time to local charities and organisations, either as Trustees, volunteers or through fundraising. Volunteering is encouraged through our charity partnership programme as well as several different fundraising opportunities. Many of our partners and people are actively involved with public service work which serves the wider community.

We also work alongside the wider community day to day. Our Not For Profit and Fundraising & Management teams carry out pro bono work for charities in a personal capacity, as well as providing time and specialist expertise, including free seminars and technical bulletins and taking the time to help educate trustees. Our CSR offering to the local community has substantial value in terms of contributing practical help to make a real difference.

In terms of the wider global community, we look to identify ways to assist with development and tackle poverty and hardship.

Health and wellbeing

The health and wellbeing of our employees are important. We are committed to providing employees with a safe, healthy and supportive environment at work. We are fully committed to a supportive workplace culture where healthy lifestyle choices are valued and encouraged.

Moore Kingston Smith offers:

  • Flexible working, appraisals and career development opportunities.
  • Social events/activities to encourage positive relationships within the workplace.
  • A supportive employee assistance programme for all employees to use free of charge while also creating an awareness of health and wellbeing issues.
  • Trained mental health first aiders as well as regular first aiders.

Slavery and human trafficking statement

Introduction

Modern slavery and human trafficking are serious crimes and a gross violation of fundamental human rights.  These take various forms, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain.

Moore Kingston Smith has a zero-tolerance approach to these issues and we expect the same high standards from all of our suppliers and contractors.

This statement has been published in accordance with section 54(1) of the Modern Slavery Act 2015. It sets out the steps that we have taken to prevent modern slavery and human trafficking within our business and supply chains and applies for the financial year ended 30 April 2021.

Our business and organisation structure

Moore Kingston Smith is a leading UK provider of professional services, including audit, tax, advisory, legal and consulting work.  We operate through a number of entities which are subject to significant external regulation and oversight.  For the purposes of this statement, our supply chains include the companies and entities within the Moore Global Network.

We employ our people and engage third party contractors to provide support to our teams and we refer to external contractors to give specialist advice to clients where we are unable to do so in house. These can include temporary staff, recruitment agencies, IT, stationery and office suppliers, catering and hospitality companies, legal services and Occupational Health providers.

Our policies

Moore Kingston Smith upholds the highest standard of professional conduct in our business dealings, acting with integrity and demonstrating the fair, equal and humane treatment of all people.

We follow the Code of Ethics set out by the ICAEW (the Institute of Chartered Accountants in England and Wales).  Our partners and our people are required to comply with these Ethics and to avoid any direct or indirect harassment, victimisation or discrimination of colleagues, suppliers or other third parties. Such behaviour may be deemed as gross misconduct which could result in serious disciplinary action and/or dismissal.

Discriminatory behaviour, victimisation and harassment is further governed by the Equality Act 2010 which makes such practices unlawful.

We have a clear Whistleblowing policy.  Our partners, people and consultants are encouraged to raise any concerns that they may have about the conduct of others, or the way in which the business is run.  The confidential procedure provides that any such concerns are reported to our Ethics partner and ensures that our people can make disclosures without fear of retaliation.

There have not been any reported incidents of slavery or trafficking during the year.

Risk assessment and due diligence processes

We continue to assess the risks of slavery and human trafficking within our own business.  We provide professional services, primarily in the UK, both of which are considered to offer lower risks.

Our people have a high standard of education and the great majority hold professional qualifications and are members of professional bodies, which impose additional standards of ethical conduct and oversight on their members.

Moore Kingston Smith is subject to significant levels of external regulation.  All of our people are engaged on written contracts which guarantee their pay and benefits.  We provide counselling, mental health support and trained mental health first aiders for our team and we offer training on how to identify and handle mental health issues.

We believe that the risk of modern slavery and human trafficking within our own business is low.

In our supply base, the relationship with most suppliers has been established over some years.  We hold close links and contact with many owners or directors.

We have contacted our significant suppliers to seek their commitment that they share our zero-tolerance approach to these risks.   They have also been asked to confirm what steps they take to ensure these risks are not present within their own supply chains.  As part of our tendering processes, we have obtained some suppliers’ own Modern Slavery statements.

We have also referred to the International Labour Organisation’s Indicators of Forced Labour and we have not found, or been made aware or, any such instances in our business or supply chain

However, if any were highlighted to us, we would act immediately in accordance with our legal and moral obligations.

Training and raising awareness

Our Statement is shared with our people, with a clear explanation of the background, the current risks in our business and society and what steps we take to help eradicate these crimes.

All new joiners will receive this Statement and training, as part of their overall Ethics education. Our whistleblowing policy is included within this standard induction.

Monitoring progress and further steps

We will continue to raise internal awareness by reminding our people to report any concerns they have.

Our procurement policy is being improved and will seek new significant suppliers’ assurances on this matter before they commence a relationship with Moore Kingston Smith.

We will assess the number of our suppliers which confirm that they share the same zero-tolerance approach as us, either in response to our enquiries, or as part of our new supplier due diligence process, as part of monitoring the effectiveness of our actions over time.

Maureen Penfold signature

Maureen Penfold, Managing Partner, Moore Kingston Smith LLP

Date: 27 July 2021

 

Modern Slavery Statement Sept 2020

Visiting a Moore Kingston Smith office?

The health and safety of our staff and clients is paramount and though none of our offices have been affected by Coronavirus; we have put plans in place to help protect them and to continue to provide you with uninterrupted service. Should the need arise, the majority of our people delivering client work are able to work remotely, so we are very well placed to be able to continue to deliver the best possible service and maintain business as usual. We will of course contact you personally if any adjustments need to be made to timings of the delivery of any work.

We are carefully monitoring the situation and are following the latest Government and Public Health England guidance.

If our plans change in future to reflect new guidance, we will keep this page updated. We will also contact you individually if we need to change arrangements to any meetings or events you are expecting to attend.

Please do get in touch with your key contact at Moore Kingston Smith if you have any further questions and to find out more about the ways we can communicate with you remotely.

Following advice from UK Chief Medical officers, we are collecting the personal data of visitors to our premises as a precaution and to support contact tracing efforts. Please complete the visitor health declaration form below.

VISITOR HEALTH DECLARATION FORM

  • I acknowledge and agree to the collection, use and disclosure of my personal data, health information and recent travel history for the purposes set out in this Form and will notify the Organisation if for any reason the answers to the above change.

Real Living Wage Employer

Moore Kingston Smith is a socially conscious and responsible employer.  We take our commitments to our people, our clients and our communities very seriously and are proud to be an accredited Real Living Wage Employer. As a Living Wage Employer, Moore Kingston Smith is committed to paying its people a minimum hourly rate as determined on an annual basis by the Real Living Wage Foundation. Moore Kingston Smith is committed to the Real Living Wage Foundation and will adhere to any further increases set out by the foundation in future years.

The environment

Moore Kingston Smith is committed to minimising where practicable the environmental impact of our business operations.

As a firm, we:

  • strive to improve our environmental performance and integrate best practice into our business operations;
  • reduce our consumption of resources and improve efficiency in our use of these resources where practicable;
  • recycle waste generated from our business wherever practicable;
  • comply with all relevant environmental legislation as well as other environmental requirements to which the firm subscribes.

Energy
Our energy policy is to ensure that all of our suppliers are also adequately responsible in their corporate social outlook. We aim to use suppliers that have an active CSR policy where possible.

We are committed to responsible energy management and practises energy efficiency throughout its premises and equipment, wherever it is cost-effective to do so.

We review our energy consumption to make future recommendations for reducing energy demand going forward. Also, to minimise fuel usage, we plan the journeys of our partners and people. Video conferencing is used and encouraged where appropriate.

Recyling and paperless working
We strive to be administratively paperless – operating online systems like e-HR, online pay slips and holiday requests. We also produce documents electronically, rather than in print, wherever possible.

We operate a ‘follow me’ print solution that requires our people to enter a code to release print jobs. This has been proven to save approximately 30% paper usage as unwanted print jobs are deleted on screen before they are printed.

Where paper is used, we recycle it, recycling approximately 24 tonnes of waste paper each year, as well as glass, cans, plastics and cardboard. Redundant IT equipment is also recycled, and once having securely deleted all data stored on our old machines, we use environmentally friendly alternatives to dumping such equipment in landfill sites. We use an IT recycling company which is committed to 0% landfill, and where possible, we recycle for use by local community groups or the machines are dismantled and used for spares and recycling.

Sustainability
We use mixed-source paper approved by the Forest Stewardship Council (FSC) for our printed marketing collateral. All stationary supplied complies with FSC, ISO 14001, ISO 9001, ISO 9706 and ECF (elemental chlorine free) standards, coming from renewable resources, well-managed forests and/or recycled materials.

Objectives
To ensure our objectives are being met, we strive to:

  • monitor our environmental performance annually;
  • communicate the importance of environmental issues to our people;
  • work together with our service partners and suppliers to encourage commitment towards improved environmental performance;
  • encourage appropriate consideration of environmental issues in the professional services we provide to our clients;
  • review our environmental policy regularly.